Job Offer Letter Template & Sample Library
SmartRecruiters’ job offer letter template is tailored to aid your company’s hiring process. With easy to follow steps on how to write each portion of your job offer letter, our template is the perfect resource for any hiring manager looking to improve the final aspects of hiring a promising job candidate.
What is a formal job offer letter?
After you have found the perfect candidate and presented a verbal job offer, it is time to send out the official job offer letter. This is normally sent out through email before the background check and signing the legitimate employee contract. The offer letter allows the candidate to know the majority of the contingencies of the position and the company to decide if they will accept the offer or not.
If the candidate agrees to your offer, they will sign the letter and return it back to the company. It is important to understand that this offer letter is separate from the employee contract and it is not always a legally binding employment agreement. However, It is still a good idea to have a legal professional look over the offer letter before sending it out to a candidate to avoid any legal mishaps.
What does an offer letter comprise of?
An offer letter is comprised of the most important details of the role and company that a candidate considers when accepting a job offer. These include:
You will want to begin by putting your company logo in the top corner of the letter or using the official letterhead of your company to demonstrate that it is an official document.
In the upper left-hand corner, include the date, the candidate’s first and last name, and their address:
Intro- You will want to address the potential employee with the formal greeting of “Dear,” followed by their first and last name. Next you should applaud them for reaching this stage in the hiring process and offer the job with a positive and eye catching line such as “We are excited to offer you a position at [Company Name]!” You can make this opening line as formal or casual as you like, depending on your company’s culture.
Job Description- The next step is to briefly describe the role that you are offering at you company and the specifics of the position. This should include the formal title of the position, the anticipated start date, full- or part-time status, the office location, their manager/supervisor, and a brief description of the role and its responsibilities. (Source: Indeed)
Contingencies- It is important to note any contingencies that may depend on the potential employee formally receiving the job such as filling out important documentation or passing a drug test.
Compensation- The most important part for most employees will be the section focused on compensation. It is here where the compensation package must be clearly and accurately explained. Include specific details about how much the candidate will be making on an annual or hourly basis, how often they will get paid, and the available payment methods. You can also touch on equity, bonuses, commission structures if applicable to the role. (Source: Indeed)
At-will Statement- To prevent any contractual obligations make sure to include an at-will statement that will allow the employee or the company to terminate the employment at any point or any time for any reason. This would be the best time to get legal consultation so that the wording is accurate.
Benefits— Here is your chance to attract the employee to signing the offer letter by listing the benefits they will receive by working at your company. Be brief because these can be expanded more upon during their on-boarding cycle. Examples include 401K options, insurance plans, and company culture.
Expiration Date- When finishing the letter, decide if your company wants to put a deadline on receiving a response. This will put a sense of urgency and importance on the letter. It could also save your company time if the candidate does not decide to sign and give you the opportunity to find other qualified candidates.
Closing— End your offer letter by expressing excitement about welcoming the candidate to the team. Provide contact information in case they have questions, and include a line for the candidate to sign and date the offer if they choose to accept. (Source: Indeed)
Disclaimer— To reduce any confusion, consider including a brief disclaimer to explain that the letter is informational and not a legally binding contract or agreement. Consult a lawyer to avoid using language that carries contractual implications. (Source: Indeed)
Job Offer Letter Sample Library
Product Manager Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Product Manager at [company name] with a start date of July 15th, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will be required to take full ownership over the product life cycle, understand customer needs through research and market data and own and shape the backlog, roadmap and vision of one cross-functional product team.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to two weeks vacation time. Other benefits will be described in more detail in the orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Product Designer (UX) Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Product Designer (UX) at [company name] with a start date of July 1st, 2019, contingent upon a background check and completion of the I9 tax form. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will create the UX and service design for our digital products, from scratch to go-live and beyond, you will be a driving force behind our user-centric, hypothesis-driven product development, you bring your extensive in UX design methodology and your creative ideas
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to three weeks vacation time. Other benefits will be described in more detail in the orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Software Engineer Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Software Engineer at [company name] with a start date of July 15th, 2019, contingent upon a background check and completion of the I9 tax form. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will build and maintain low latency, high performance scalable systems, design, implement, and scale new APIs, aggregation services, and data centric microservices, and solve interesting scaling problems.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to four weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Data Analyst Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Data Analyst at [company name] with a start date of July 15th, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will create, maintain, and ensure the integrity of Key Performance Indicators (KPIs) from various sources of data. You will create dashboards and data insights to help propel the business and maintain current reports and queries that support them.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to two weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
CRM Analyst Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of CRM Analyst at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will create regular reports for our largest marketing channel and monitor the performance of running marketing campaigns (eg e-mail, SMS, OOH). You will be responsible for monitoring the CRM performance and carrying out complex analyzes. You will identify new KPIs for measuring CRM measures.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to three weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Senior Paid Search Analyst Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Senior Paid Search Analyst at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will monitor client sites regularly for technical crawl issues and other relevant errors using a variety of tools and expertise. You will provide insightful analysis and commentary addressing KPI trends and progress, and provide actionable recommendations aimed at addressing gaps in performance as well as building on successful activities.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to two weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Content Marketing Associate Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Content Marketing Associate at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will be defining the marketing objectives and strategies for content marketing at [company name]. You will be tasked with defining success, defining KPIs, measuring performance and driving continuous improvement. You will manage social media channels and ensure a consistent pulse of activity.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to two weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
People Operations Associate Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of People Operations Associate at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will provide timely, reliable, and responsive support that generates a high level of employee satisfaction and inspires confidence through effective communication, expert knowledge, and efficient escalation to resolve issues. You will also lead the on-boarding of new employees and conduct new employee orientation.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to three weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Project Manager Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Project Manager at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will collaborate with Alliances and Customer Success & Account Management to shape and articulate services aimed to realize customer benefits through implementing our product. You will represent the company’s values and promote the benefits delivered by our product. You will manage the delivery of services per agreement with our customers and partners whilst being open for changes. You will manage associated resource reservation, planning and mobilization.
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to three weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
Financial Analyst Job Offer Letter Template
Candidate First and Last Name
Candidate Address
City, State, Zip
Dear [Candidate Name],
We are pleased to offer you the full-time position of Financial Analyst at [company name] with a start date of July 1st, 2019, contingent upon a background check. [manager/supervisor name] at [workplace location] will be your primary contact and manager on site. It is in our opinion that your abilities and experience will be the perfect fit for our company.
In this role, you will work directly with business leaders to identify opportunities and drive process improvements. You will lead short-term and long-term financial planning, coordinate and support the month-end close process and present financial summaries and business insights to senior management. You will develop scalable and efficient financial processes that support the business
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time. (Source: Indeed)
As an employee of [company name], you are also eligible for our benefits program, which includes medical insurance, 401(k), and up to two weeks vacation time. Other benefits will be described in more detail in the employee handbook and orientation package.
By signing and returning this letter you will confirm your acceptance of the offer. Please respond no later than July 1st, 2019.
We look forward to having you on our team! If you have any questions, please feel free to reach out at your earliest convenience.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Signature: ______________________________
Printed Name: ___________________________
Date: __________________________________
8 job offer letter templates for every circumstance with extra tips
Inbound Marketing Specialist
Finding the perfect hire isn’t easy. Most of the time you have to review a lot of resumes and see many candidates before you make a decision. And after all this effort, it’s time to send your job offer letter – and you realize this is equally important to any other hiring stage since you have to make your job offer stand out to bring the best candidate on board.
What is a Job Offer?
When a hiring team finds the right candidate, it usually contacts them in order to announce its decision and make a job offer. When the job offer is verbal, the hiring manager calls the selected candidate and lets them know they are offering them the position. Depending on the company’s policy and hiring process, the candidate will also receive the offer via email or in writing. A job offer to a candidate, whether it is made via phone or email, must be followed by a formal job offer letter where the details of the offer of employment are confirmed.
What is included in a job offer?
A job offer letter from employer to employee should include:
8 job offer letter examples for any case:
1. General job offer template
If you want a simple job offer letter sample, then this template is for you. This is a job offer email template you can use when you have found your perfect candidate and want to officially offer them a position. Feel free to customize it in order to include as many details as you think your candidate will want to know before making up their mind.
2. Formal job offer template
This formal job offer letter sample can be used when a company is offering a full-time position to the best candidate. The formal offer of employment includes a sample job offer email along with a formal job offer attachment that covers the most important terms of employment.
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3. Informal job offer template
This job offer letter example enables your candidate to acknowledge your offer via email, and is just as official, but not as comprehensive as our formal offer letter format.
An email offer letter tends to be less formal and covers the most basic aspects of the job offer before sending a full offer letter. An offer letter email can include salary, an outline of benefits, and immediate next steps. Feel free to use this template when authoring a job offer email for any position.
4. Part-time to Full-time job offer template
Have you decided to change a part-time employee to full-time? Use this job offer template and modify it to suit your needs. Before you send a job offer, make sure to ask employees if they’d like to take on a full-time position. Then, send them a job offer email or letter detailing the new position.
5. Internal job offer template
6. Sales job offer template
7. Developers job offer template
8. The Workable job offer template
This is our very own job offer template. We use it for every formal job offer we send to selected candidates (aka Workablers!)
Tips for making a job offer to candidate
A few tips that will help you optimize your job offer process are:
How you can measure and improve your job offer acceptance rate
What is offer acceptance rate?
Definition: An offer acceptance rate shows the percentage of candidates who accepted a formal job offer.
Feel free to use a free job offer letter template from our list above, modifying it as you want to make it fit your needs and requirements.